Last Updated: July 30, 2026

1. Introduction

Welcome to FrontRunners (“FrontRunners”, “we”, “our”, or “us”).

FrontRunners is an AI-powered job search platform that helps users identify relevant companies and hiring managers, personalize outreach emails, and automate parts of their job search.

We are committed to protecting your privacy and processing your personal data in accordance with applicable privacy laws, including the General Data Protection Regulation (GDPR), the UK GDPR, and other applicable data protection laws.

By using FrontRunners, you agree to the practices described in this Privacy Policy.

2. Data Controller

The data controller responsible for your personal information is:

Frontrunners.io

Email:

contact { at } frontrunners { . } io

If you have questions regarding this Privacy Policy or your personal data, please contact us using the details above.

3. Personal Information We Collect

Information You Provide

When you create an account or use FrontRunners, we may collect:

• Name

• Email address

• Password (stored securely in encrypted or hashed form)

• Country

• Resume/CV

• Cover letters

• Job preferences

• Career history

• Skills

• Employment preferences

• AI Runner configuration

• Email templates you create or edit

• Subscription and billing information

• Customer support communications

Gmail Account Information

If you choose to connect your Gmail account to Frontrunners, we request access to your Google account solely to provide the email-sending functionality you have chosen to use.

Depending on the permissions you grant, we may access:

• Your Gmail email address and basic account information to authenticate and identify your connected Gmail account.

• Permission to send emails on your behalf through the Gmail API. This allows Frontrunners to send emails that you have created or authorized Frontrunners to send as part of the Frontrunners service.

Frontrunners does not read, analyze, or collect the contents of your Gmail inbox or your personal emails. We do not use your Gmail data for advertising, marketing, profiling, or any purpose unrelated to providing the Gmail functionality within Frontrunners.

Google user data obtained through Google APIs is used only to provide or improve user-facing features of Frontrunners and is not sold or transferred to third parties for purposes unrelated to providing those features.

The use of raw or derived user data received from Workspace APIs will adhere to the Google User Data Policy, including the Limited Use requirements.

You can revoke Frontrunners’ access to your Google account at any time through your Google Account settings. Once access is revoked, Frontrunners will no longer be able to access your Gmail account or send emails on your behalf.

Information We Automatically Collect

When you use FrontRunners, we automatically collect certain technical information, including:

• IP address

• Browser type

• Device information

• Operating system

• Time zone

• Pages visited

• Features used

• Referral URLs

• Log files

• Cookies and similar technologies

4. Information About Hiring Managers

FrontRunners searches publicly available professional information to identify hiring managers who may be relevant to your job search.

This may include:

• Name

• Job title

• Company

• Business email address

• Public professional profile information

This information is collected from publicly available sources and is used solely to facilitate legitimate one-to-one professional job outreach on behalf of our users.

5. How We Use Your Information

We use your information to:

• Create and manage your account

• Configure and operate your Runners

• Identify relevant companies and hiring managers

• Personalize outreach emails

• Send emails on your behalf (when authorized)

• Process subscription payments

• Verify email addresses

• Detect fraud and abuse

• Provide customer support

• Communicate important service updates

• Comply with legal obligations

6. Legal Bases for Processing (GDPR)

Where GDPR applies, we process your personal data under one or more of the following legal bases:

Performance of a Contract

We process your information to provide the services you request, including:

• Operating Runners

• Finding hiring managers

• Personalizing outreach emails

• Managing subscriptions

Legitimate Interests

We process certain information where necessary for our legitimate interests, including:

• Improving our services

• Preventing fraud

• Maintaining platform security

• Responding to customer inquiries

• Protecting our legal rights

Consent

We rely on your consent where required, including:

• Connecting your Gmail account

• Sending marketing communications

• Optional cookies where applicable

You may withdraw your consent at any time.

Legal Obligations

We may process your information to comply with applicable laws, regulations, or legal requests.

7. Email Outreach

FrontRunners enables users to contact hiring managers directly regarding employment opportunities.

Users are responsible for:

• Ensuring their communications are truthful and professional

• Complying with applicable laws

• Using the service only for legitimate job-search purposes

FrontRunners is designed to facilitate personalized one-to-one employment outreach and is not intended for mass marketing or unsolicited commercial email campaigns.

8. Cookies

We use cookies and similar technologies to:

• Keep you signed in

• Remember your preferences

• Improve website functionality

• Analyze website usage

• Maintain security

Depending on your location, we may request your consent before placing non-essential cookies.

You may disable cookies through your browser settings, although certain features may not function properly.

9. Sharing Your Information

We do not sell your personal information.

We may share information with:

• Cloud hosting providers

• Payment processors

• Authentication providers

• Analytics providers

• Email delivery providers

• Customer support providers

• Professional advisers

• Law enforcement where legally required

These service providers are contractually required to protect your information.

10. International Data Transfers

Your personal information may be processed in countries outside your country of residence.

Where required by law, we use appropriate safeguards for international transfers, including:

• Standard Contractual Clauses (SCCs)

• Adequacy decisions

• Other lawful transfer mechanisms

11. Data Retention

We retain your information only for as long as necessary to:

• Provide our services

• Maintain your account

• Meet legal obligations

• Resolve disputes

• Enforce our agreements

If you delete your account, we will delete or anonymize your personal information unless we are legally required to retain certain records.

12. Your Rights

Depending on your location, you may have the right to:

• Access your personal data

• Correct inaccurate information

• Delete your information

• Restrict processing

• Object to processing

• Receive a copy of your data (data portability)

• Withdraw consent

• Lodge a complaint with your local data protection authority

To exercise these rights, contact us at: contact { at } frontrunners { . } io

We may request proof of identity before fulfilling certain requests.

13. Security

We implement appropriate technical and organizational measures to protect your information, including:

• Encryption in transit

• Secure authentication

• Access controls

• Monitoring and logging

• Regular security updates

While we strive to protect your information, no method of electronic transmission or storage is completely secure.

14. Third-Party Services

FrontRunners integrates with third-party services including, where applicable:

• Google Gmail

• Payment providers

• Analytics services

• Cloud infrastructure providers

These providers have their own privacy policies governing their services.

15. Children’s Privacy

FrontRunners is intended for individuals who are at least 18 years old or the legal age of employment in their jurisdiction.

We do not knowingly collect personal information from children.

If you believe a child has provided us with personal information, please contact us so we can delete it.

16. Changes to This Privacy Policy

We may update this Privacy Policy from time to time.

When significant changes are made, we will update the “Last Updated” date and, where required by law, notify users through the website or by email.